Home Business 60 and 30 day notice of release letter and template

60 and 30 day notice of release letter and template


In every lease there comes a point when you want to leave. If you are moving across the country, buying your first home, or just looking for more space, you’ll still need to complete a few steps before your lease expires. And sending your written notice of vacating letter is one such step.

Below are all the important details you need to know about writing an exemption notice, including why it’s important and what it should contain. From the protection of yours security deposit to maintain a good relationship with your landlord, we have tips and tricks to make your move easy. Plus, we’ve provided a simple template to make it even easier for you to tick it off your to-do list.

What is a Notice of Exemption Letter?

A notice to vacate (aka termination letter) is a formal letter that a tenant writes to their landlord or property manager to end their tenancy. This is an important legal document that protects the tenant and serves as proof that he sent his notice within the required time frame. It also gives the landlord enough notice and enough time to find a new tenant or make other plans for themselves real estate rental.

The tenant must provide their contact information, intent to terminate the lease, and the date they wish to vacate the apartment. In most cases, the landlord or property managers require notice to vacate from their tenants. But even if you don’t need it, it’s still worth sending it.

Is a vacate notice the same as an eviction notice?

Confusingly, an eviction notice is sometimes referred to as a “notice to vacate.” But usually the notice to vacate is sent from the tenant to the landlord, whereas the landlord can send the tenant an eviction notice if he violates the terms lease agreement.

A landlord can also send a “no cause to vacate” notice to the tenant. This is not a credit-impairing eviction notice, although it can also be called a “no-cause eviction notice.” Instead, a no-cause notice is a non-renewal notice. In other words, your landlord has decided not to offer you a new lease. This usually happens when the landlord plans to sell or renovate the property.

Do you need to give 60 or 30 days notice of a convention?

In most cases, you need to give some kind of notice that you intend to cancel the lease. Some landlords require you to give written notice. Some are less formal and ask by email or phone. In any case, always get a receipt or confirmation when your landlord receives a notice. Failure to provide proper notice can result in fines being levied by your landlord.

The period of notice you must give depends on your municipal and state laws. In most cases, long-term leases require a 30-day notice to vacate. But 60 days is also common, although less popular. Always double-check your rental agreement and state and local laws to make sure you know and follow the rules. Sticking with what your landlord prefers usually makes things easier for you.

How much notice do I need to give for a short-term rental?

A short-term tenancy, sometimes called an at-will agreement or tenancy agreement, follows similar rules. The rule of thumb here is that a tenant should give at least one pay period’s notice before they want to vacate. So in a monthly rent, you will need one month or 30 days notice. A week or seven days’ notice is usually sufficient for weekly rentals.

person writing resignation letter template

Note on release of template letter

You can use the template below as a guide when writing your formal release notice. Note that the Reason for Leaving section is optional. If your reason for leaving has nothing to do with your landlord, it’s nice for them to know. For example, if you currently live in apartment in Seattle, Washingtonand you’re moving out of state, you might want to consider saying, “I’m not renewing my lease because I’m moving to Boston, Massachusettsto my new job.”

If there was a problem with the apartment, this is not the best place to raise it for the first time. You can include information about the current issue if you want, but it’s not required.

Below is a sample letter template for a 30 or 60 release notice:

[Your Name]

[Street Number, Apartment Number]

[City, State, Zip]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Landlord or Property Manager Name]

[Landlord or Property Address]

[City, State, Zip]

Dear [Landlord or Property Manager’s Name],

In accordance with my tenancy agreement, I am writing this letter to give [number of days] note that I will be moving out of my apartment [rental property address and unit number] on [move-out date].

(Optional) I am not renewing my lease because [reason for leaving].

Please contact me via [preferred contact method] schedule a final inspection. Please send my deposit of $[amount] to my new address:

[New address or forwarding address]

If you believe that the deposit should be deducted for any reason in accordance with our rental agreement, please send me an itemized list of expenses.

We invite you [call or email] me with any questions.


[Your name]


How to send a written release notice

You can either physically deliver the release notice letter or mail it to the desired address. If you want to be extra careful when delivering the letter, you can ask the landlord to sign an acknowledgment of receipt. Or bring two copies and have your landlord sign one for you.

When using the postal system, be sure to use registered mail. This way you will receive a delivery receipt which will serve as proof that you have complied with the rental agreement should any problems arise. And it’s a great idea to contact your landlord a week or two after you send your termination letter, especially if you haven’t heard from them regarding the inspection.

the tenant types up a lease termination letter to give to the landlord

6 tips to consider when writing a letter of intent to leave

1) Read the lease again

There’s probably a paragraph or two on how to properly notify your landlord that you’re moving out. Sometimes email is acceptable, or your landlord has a preferred template. You’ll also want to note the amount of the security deposit and any special terms of the agreement.

2) Include the date

Whether you use this template or a template provided by your host, the date is very important. This is what proves that you have met the requirements for proper notice – the 30 or 60 days your lease requires.

3) Be nice and direct

Treat your letter as a professional courtesy and future investment. If you continue to rent, you may need a landlord reference or two in the future. This is an opportunity to continue to stand out as a great tenant.

4) Make your new address and contact information prominent

You want to make it as easy as possible for your landlord to return the security deposit. Be sure to make your new address legible and visible to the landlord in your letter.

5) Make planning a walkthrough easy

If there is a problem with the condition of your apartment, your landlord or property manager will point it out during the final check-out. And you want to be present to make sure you know what your host is marking.

6) Know the rules for breaking a lease early

If you breach of lease, you will probably have to pay an additional fee. Sometimes you have the right to leave early, for example for medical or military reasons. Follow the rules, document everything, and contact your local tenant rights office for guidance.

portable boxes for leaving the rental premises

What if I change my mind about moving?

If you change your mind, you can contact your landlord or manager again to see if you can still renew the lease. Just be aware that you are not allowed to continue the lease after sending the letter (unless local law allows it).

But that’s no reason not to ask your landlord or property manager if you can re-rent your current apartment. In most cases, it is easier and cheaper to keep a tenant in place than to find a new one. And many landlords are happy to leave a tenant with whom they have a good relationship.

What are the next steps after sending a notice to the landlord?

Once you’ve sent the proper vacate notice to your landlord and set your move-out date, there are a few extra things you can expect.

The unit can be shown to future tenants

Your landlord may request the right to show your apartment where a potential tenant is doing a walkthrough. Your landlord must arrange a showing time in advance, usually at least 24 hours in advance. In some cases, you have the right to opt out. But it’s a good idea to work with your landlord to schedule a showing. For example, you can give them the days and times that work best for you. This will maintain a good landlord-tenant relationship.

Schedule a check-out

Your check out should take place after you have removed all or most of your belongings. If you have cleaning duties, it’s best to read the instructions after you’re done. During the inspection, your landlord will check the condition of the apartment and point out anything that they think is not normal wear and tear. This is also an opportunity to discuss any repairs in advance and give you a chance to deal with them. Always ask for a detailed list of repairs to prevent any disputes with the deposit.

Go to the next location

Now it’s time to unpack those boxes. You’ll also want to update your mailing address with your bank, student loan company, and other important organizations. It’s also a great idea to set up a forwarding address, which can easily be done online via USPS website. And don’t forget to update your voter registration.

Get your security deposit back

As long as you leave your apartment in good condition, your landlord must return the security deposit within a certain period of time according to your state’s regulations. It is usually between 15 and 60 days, but it is good to familiarize yourself with the local law. Make sure your landlord knows where to send it and how to contact you if they have questions.

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